Application Process

Since its inception, Monterey Peninsula Foundation has given millions of dollars to local organizations. In the last fiscal year, the Foundation donated $13.2 million to support nonprofits and schools in the tri-county area we serve.

Timeframe for Applying

Effective July 1, 2019, Monterey Peninsula Foundation will shift from a quarterly schedule to a three-cycle year (Summer, Fall, and Winter cycles).

Grant applications must be submitted by the following dates:
Summer Cycle:
– 2019-20: April 1, 2019 for July 2019 review
Deadlines and review dates remain same in future years

Fall Cycle
– 2019-20: July 1, 2019 for October 2019 review
– 2020-21: August 1, 2020 for November 2020 review

Winter Cycle
– 2019-20: December 1, 2019 for March 2020 review
Deadlines and review dates remain same in future years

Only completed grant applications from eligible organizations will be considered for funding. Applicants should make every effort to ensure their application includes all financials, budgets, and other attachments required in our online application process. If an application is received incomplete, it may delay the review to a later date.

Learn More about the Timeframe for Applying

Applying

Before applying, check to make sure that your organization is eligible and falls within our focus areas.

Also, spend some time thinking about the right timeline for your organization to apply. Reach out to MPF staff if needed to discuss the right timeline for your organization.

We highly recommend that those new to the online portal review the following documents before beginning a new grant application or report:
Online Portal Guide
Grant Application Guide
Grant Reporting Guide

Monterey Peninsula Foundation uses an online portal to accept grant applications and reports: Online Portal Log-In

Grant reports are available by logging in to the online portal. The reports are assigned to the primary contact of the grant.

If your organization cannot find the assigned grant report or are unsure that a report has been completed or assigned, please contact:
Breanna Wilson
Program Associate at
bw@mpfca.org or 831.649.1533 for assistance.

How Applications are Reviewed

We’re committed to keeping applicants informed throughout the grant application process, and we’ll make every effort to let you know where you are in the process. We strive to review grant applications within a few weeks of submission and will respond by email to the primary contact listed on the grant application. If your organization does not hear from us within a month of submission, please contact us.

If your application is determined to be complete and competitive by our staff, it will be scheduled for the next available Grant Committee meeting.

We may conduct a site visit to learn more about your organization. While we cannot visit each applicant organization that applies in any given cycle, we are committed to visiting with as many as possible.

Our Grant Committee members are committed to accompanying staff on site visits as part of their volunteer service. Site visits are designed to help us understand the work of the organization in greater detail and to allow for a two-way conversation between funder and nonprofit. Please note that a site visit does not guarantee funding.

If the application is determined to be incomplete by our staff, we’ll respond by email to the primary contact listed on the grant application, with a checklist of needed materials. In cases where the application is considered very incomplete, not competitive, and/or ineligible for support, staff may decline the request, without being reviewed by the Grant Committee. Organizations that receive a denial must wait a year until submitting a new application.

TIP: Make sure to add noreply@salesforce.com to your approved emails list to ensure important emails generated from our portal do not go to spam/junk.

Grant Award

If a grant application is approved by the Grant Committee for funding, an award email outlining the terms and conditions of the grant will be sent to the primary contact, within a week of the Grant Committee meeting takes place.

If a grant application is declined by the Grant Committee, an email will be sent to the primary contact within several days of the Grant Committee meeting with staff available for a follow-up call. Organizations that receive a denial must wait a year until submitting a new application.

Grantees must use the funds awarded for the specific purpose outlined in the proposal, submitted budgets and award email. Any requests for changes in use of funds must be submitted in writing (email is preferred) and in turn, receive written approval from the Foundation. Funds not used in the manner specified in the proposal, submitted budgets and award email must be returned to the Foundation.

Grantees are required to complete a grant report through the online portal, for all grants previously awarded by their listed due date (from the award email) and before a new grant application will be considered.

Reporting

Monterey Peninsula Foundation requires all grantees to complete reports for active (open) grants. Reporting requirements for matching or multi-year grants will be noted on the award email.

The online reporting system has two main components:

Narrative Section – This section consists of the following questions:

– What were the actual outcomes?- What did your agency learn? How did your agency respond?- Number of constituents served

Financial Documents – This section requires you submit a budget to actual comparison: the budget that reflects the original request and the actual income and expenditures.

Please see Grant Reporting Guide for reporting requirements and a sample budget format. This format is not required, but many agencies have found it helpful.

Grantees should make every effort to ensure their reports includes all financial attachments required in the reporting process. If an application is received incomplete, it may delay the review future application review or payment of multi-year award.

If you have not fully expended all MPF Funds by the report deadline, you must provide a written request for an extension via email. Extensions are approved on a case-by-case basis. Please send all extension requests to Hana Kong, Program Officer, at hk@mpfca.org.

You cannot apply for a new grant without completing the report on a previous award.

If you have a current grant with Monterey Peninsula Foundation, your report deadlines may be shifted to accommodate the new cycle deadlines.

Please email grants@mpfca.org if you have concerns regarding the new deadlines or the impact on your reporting requirements.

For Applicants

Need Assistance?

Application Process

For questions about the Online Portal or the application process, contact:

Breanna Wilson
Program Associate at
bw@mpfca.org or 831.649.1533.

Eligibility & Reporting

For guidance on whether a request would be eligible for support or questions about the status of your report, contact:

Hana Kong
Program Officer at
hk@mpfca.org or 831.649.1533.

Community Initiatives

For questions regarding giving strategies or community initiatives, contact:

Mary Gunn
Director of Philanthropy at
mg@mpfca.org or 831.649.1533.