The following information is an overview of the Foundation’s grant application, grant award, and reporting process. Please review each section carefully before applying.
Also, spend some time thinking about the right timeline for your organization to apply. Reach out to MPF staff if needed to discuss the right timeline for your organization.
Effective July 1, 2019, Monterey Peninsula Foundation will shift from a quarterly schedule to a three-cycle year (Summer, Fall, and Winter cycles).
Grant applications must be submitted by the following dates:
April 1 for July review
August 1 for November review
December 1 for March review
All deadlines and review dates remain same in future years.
Only completed applications from eligible organizations will be considered for funding during their home cycle. Applicants that miss reporting and application deadlines will be asked to wait a year before applying. Strict adherence to these deadlines is critical to ensure the agency can apply for support annually.
We highly recommend that those new to the online portal review the following documents before beginning a new grant application or report:
Please see the following Compliance Checklists for grant requirements:
Monterey Peninsula Foundation uses an online portal to accept grant applications and reports:
- General Grants Online Portal Log-In
- Public Schools K-12 Portal Log-In
- Does not include School Districts, Charter Schools, or Private Schools.
Applicants should make every effort to ensure their application includes all financial, budget, and other attachments required in our online application process. If an application is received incomplete it may be denied.
How Applications are Reviewed
We are committed to keeping applicants informed throughout the grant application process and make every effort to let you know where you are in the process. We strive to review and evaluate grant applications as quickly as possible.
Foundation staff will respond by email to the primary contact listed on the grant application concerning additional materials or updates on the application. Once staff review and evaluate your application, your application will be either moved forward for grant committee consideration or declined. In cases where the application is considered very incomplete, not competitive, or ineligible for support, staff may decline the request, without being reviewed by the Grant Committee. Organizations that receive a denial must wait one year until submitting a new application.
If your organization does not hear from us within two months of submission, please email [email protected]
Additional Grant Cycle Information
Your application MUST be submitted on the deadline of your selected home cycle, which are a strategic choice made by the agency applying.
We do not allow agencies to switch cycles once they have made their strategic choice. If there are issues with the cycle choice, please contact us at [email protected] or 831-649-1533.
Missed Home Cycle deadlines will result in your agency waiting a year for the next Home Cycle application deadline.
If our staff determine that application is incomplete, we will respond by email to the primary contact listed on the grant application, with a checklist of needed materials (see Compliance Checklists below).
Please see the following Compliance Checklists for grant requirements:
Make sure to add [email protected] to your approved emails list to ensure important emails generated from our portal do not go to spam/junk.
We may conduct a site visit to learn more about your organization. While we cannot visit all applicant organizations that apply, we are committed to visiting as many as possible.
Our Grant Committee members are committed to accompanying staff on site visits as part of their volunteer service. Site visits are designed to help us understand the work of the organization in greater detail and to allow for a two-way conversation between funder and nonprofit.
Please note that a site visit does not guarantee funding.
Grant Award and Reporting
If a grant application is approved by the Grant Committee for funding, an award email outlining the terms and conditions of the grant will be sent to the primary contact, within a week of the Grant Committee meeting takes place.
If a grant application is declined by the Grant Committee, an email will be sent to the primary contact within several days of the Grant Committee meeting with staff available for a follow-up call. Organizations that receive a denial must wait a year until submitting a new application.
Grantees must use the funds awarded for the specific purpose outlined in the proposal, submitted budgets and award email. Any requests for changes in use of funds must be submitted in writing (email is preferred) and in turn, receive written approval from the Foundation. Funds not used in the manner specified in the proposal, submitted budgets and award email must be returned to the Foundation.
Grantees are required to complete a grant report through the online portal, for all grants previously awarded by their listed due date (from the award email) and before a new grant application will be considered. Home Cycle deadlines include a consistent reporting date. Missing this date is likely to cause your agency to miss the Home Cycle application deadline.
Monterey Peninsula Foundation requires all grantees to complete reports for active (open) grants. Reporting requirements for matching or multi-year grants will be noted on the award email.
The online reporting system has two main components:
• Narrative Section – This section consists of the following questions:
– What were the actual outcomes?- What did your agency learn? How did your agency respond?- Number of constituents served
• Financial Documents – This section requires you submit a budget to actual comparison: the budget that reflects the original request and the actual income and expenditures.
– The most common error in reporting is that agencies do not submit a budget to actual comparison based on the original request (including income and expenses).
Please see Grant Reporting Guide for reporting requirements and a sample budget format. This format is not required, but many agencies have found it helpful.
Grantees should make every effort to ensure their reports includes all financial attachments required in the reporting process. If a report is received incomplete, it may delay the review future application review or payment of multi-year award.
If you have not fully expended all MPF Funds by the report deadline, you must provide a written request for an extension via email. Extensions are approved on a case-by-case basis. Please send all extension requests to Nancy Enterline, Vice President of Philanthropy, at [email protected].
You cannot apply for a new grant without completing the report on a previous award. If you have a current grant with Monterey Peninsula Foundation, your report deadlines may be shifted to accommodate the new cycle deadlines.
To make deadlines for requirements more clear, each Home Cycle has a consistent reporting deadline each year. Summer Cycle – March 1; Fall Cycle – July 1; and Winter Cycle – November 1. In most instances the grant term for a one year grant is 8 months. Please plan accordingly.
Please email [email protected] if you have concerns regarding the new deadlines or the impact on your reporting requirements.